Frequently Asked Questions

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What are the preferred file formats to send in for final review?

We accept both MS Word and Adobe Acrobat files. If the final draft was created using:

  • MS Word - We prefer to receive the MS Word version of the final draft. We will review the document for consistency and adherence to policies. Any formatting changes we need to make will be sent back to the submitter for review before publication. Learn More »
  • Adobe InDesign - We prefer the PDF version. We will review the PDF for consistency and adherence to policies and notify the submitter of any changes needed before publication. Learn More »
Is there additional guidance for managing the NPS Data Store record for my NRPM report?

Yes. You can download the Suggested Data Store Procedures document. This informal technical guide is also available via the left-hand navigation on this site.

On the front and back cover pages of NRR and NRDS templates, where it says
"Natural Resource Stewardship and Science" in the page-top banner and has Fort Collins as the
address on the back, why can´t I substitute the name of my NPS unit (e.g., park or network
or NRSS Division) and use my unit´s address and website on the back?

The location of the publisher is shown on the cover pages, not the location of the authors, editors, or contributors (which always appear on page ii of all published reports). This is the standard practice used across most private, university, and government publication entities.

For example, a book published by the New York City office of the John Wiley & Sons Publishing company, will always use New York, NY as the publisher's location on all book covers published by that office, regardless of the location of the authors, editors, printing houses, etc.

The Natural Resource Stewardship and Science office in Fort Collins, Colorado is the physical location of the publisher's office. This is the office that:

  • Performs and approves the final policy and layout reviews for each report.
  • Assigns unique report numbers for all published reports.
  • Maintains related digital archive records pertaining to each published report.
If a report for work funded by the I&M program has already been published in a USGS or university numbered series, do we also need to put it in one of these NPS report series?

No. As long as the results appear in some other numbered series or publication outlet and get into a bibliography or catalog so that managers, planners, and scientists can find them now and into the future, the results do not need to be published also in the NPS series.

Can I publish an unpublished report in the NRR or NRDS series?

Publishing an unpublished report is always possible, but not always recommended.

It is often better to maintain the original unpublished report, as is, whenever:

  • The current version of the unpublished report has been distributed to the public.
  • The unpublished report has been cited as a reference in other documents.

We suggest that you publish the report anytime:

  • The report has not been distributed to the public in any way.
  • Updates or changes have been made to the report (we suggest that you also leave the old report alone, and maintain it as a separate document for future reference).

If you decide to publish an older unpublished report, we will work with you to convert your old reports to meet current NPS publication policy as quickly and efficiently as possible.

What do I do when I find mistakes that I want to fix in a published report?

Edits to published NRR and NRDS reports are restricted after reports have been made available to the public in any way (e.g., physical copies sent, digital copies distributed by email, report posted for download on any public-facing website, including the NPS Data Store).

After a report in this series has been released to the public; any edits that add, subtract, or replace any report content (individual words, sentences, figures, numeric values, pages, etc.); leave you with three basic options:

  1. Live with the errors. This is the preferred option in most cases.
    • OR
  2. Publish a new version of the report, with a new and distinct NRR or NRDS report number, TIC number, and NPS Data Store record ID.
    1. Add a report subtitle to clearly differentiate it from the original report (e.g., Revised March, 2013.)
    2. Ensure the Peer Review Manager approves the changes. This should be just a quick review of the original peer review process and approval of the changes.
    3. Complete a new Manuscript Submittal Form and Checklist that denotes the changes from the original, marks the approval of the Peer Review Manager, etc.
    4. The newer version of the report will be held to the current NPS publication policy standards (graphic identity, official disclaimer language wording, etc.).
    5. Use the NPS Data Store versioning tool to ensure the new report is properly entered as a new version of the older report. This will redirect users from the old reference to the newer and preferred one. Learn More »
    • OR
  3. Publish a separate addendum or errata document. If you choose this option, you must:
    1. Do not to change any content (individual words, sentences, figures, numeric values, pages, etc.) on any page of the original PDF report that needs to be augmented.
    2. Attach the addendum or errata to the original report. There are two options to accomplish this.
      1. Insert the addendum or errata at the beginning of the existing PDF version of the report (the page immediately following the inside title page).
        • IMPORTANT! Do not add the addendum or errata to any other location inside the report.
      2. Combine the addendum or errata and the original PDF version into an individual zip file. Ensure that the addendum or errata PDF is clearly named as such.
    3. Inactivate the original PDF holding in the NPS Data Store.
    4. Upload and activate the new holding in the NPS Data Store
    5. Contact the publication series manager (Fagan Johnson) and let him know of the change so that associated links and websites can be updated.
Last Updated: December 22, 2016 Contact Webmaster